University-sanctioned student travel occurs when the destination activity or event is away from the University’s campus and all the following criteria are met:
- University resources are used to fund the travel, in whole or in part.
- A vehicle owned or leased by the University is used for the travel and/or public or commercial transportation is used.
- A University employee, serving in his or her official capacity, approves the travel.
- A University-Sanctioned Student Travel Registration Form that lists all travelers is completed, signed by a University employee serving in his or her official capacity, and submitted to the Office of the Vice President for Student Affairs at least one week
prior to the departure date.
(WSU Policies and Procedures Manual, Section 8.13)